Terms of Service

1. Acceptance of Terms

By accessing, installing, enabling, administering, or using WeSignIt Signature or any related Wesignit service, you agree to be bound by these Terms of Service. If you are accepting these Terms on behalf of a company, organization, or other legal entity, you represent that you have authority to bind that entity to these Terms.

If you do not agree to these Terms, do not access or use the service.

2. Description of the Service

WeSignIt Signature is a business software service designed to manage and apply email signatures and related identity, branding, compliance, and policy controls across Microsoft 365 environments, including Outlook Desktop, Outlook on the web, Outlook for iOS, and Outlook for Android, where supported.

The service may include features such as tenant onboarding, user and shared mailbox signature management, policy-based template selection, Microsoft 365 and Microsoft Graph integration, authentication and identity services, logging, telemetry, caching, and administrative controls.

3. Eligibility and Business Use

The service is intended for business and organizational use. You must be at least the age of majority in your jurisdiction and legally able to enter into binding agreements.

If you administer a tenant or deploy the add-in for users within your organization, you are responsible for ensuring that you are authorized to do so and that your organization’s internal policies permit such deployment and use.

4. Customer Account and Administrative Authority

Certain features of WeSignIt Signature may require tenant-level onboarding, Microsoft 365 administrative approval, explicit consent for delegated permissions, explicit consent for application permissions, or both.

You acknowledge and agree that:

• tenant administrators are responsible for approving and managing service access within their environment;
• administrative consents granted to Wesignit apply only to the scopes and permissions disclosed during onboarding or configuration;
• administrators are responsible for reviewing assigned users, groups, shared mailboxes, and service settings;
• Wesignit may rely on tenant configuration, Microsoft platform signals, and administrator-defined settings to deliver the service.

5. Microsoft 365 and Third-Party Dependencies

The service depends in part on Microsoft 365, Microsoft Entra ID, Microsoft Graph, Outlook clients, and related Microsoft services. Availability, behavior, and compatibility may be affected by Microsoft platform changes, service outages, product limitations, tenant configuration, licensing, security settings, API changes, consent status, or client support differences.

Wesignit is not responsible for failures or limitations caused by third-party services, customer-controlled tenant settings, client-side restrictions, unsupported Microsoft hosts, or delays in Microsoft deployment, provisioning, or policy propagation.

6. Customer Responsibilities

You agree to:

• provide accurate and lawful configuration information;
• maintain the confidentiality and security of administrative accounts and credentials under your control;
• use the service only in compliance with applicable law, Microsoft terms, and your internal policies;
• ensure you have lawful rights to the data, templates, brand assets, and content you configure or upload;
• promptly notify Wesignit of suspected unauthorized access, misuse, or security incidents relating to the service.

7. Acceptable Use

You may not use the service to:

• violate any applicable law, regulation, or third-party right;
• distribute malicious code, spam, fraudulent communications, misleading content, or unlawful material;
• attempt to probe, exploit, disrupt, or circumvent the security, authentication, licensing, or operational controls of the service;
• reverse engineer, copy, scrape, or misuse the service beyond the scope expressly permitted by law or written agreement;
• use the service in a manner that interferes with the normal operation of the platform or other customers’ use of it.

Wesignit may suspend or restrict access where reasonably necessary to protect the service, its customers, or third parties.

8. Customer Data, Privacy, and Data Processing

Your use of the service is also subject to our Privacy Policy. Wesignit processes data as necessary to provide, secure, support, maintain, and improve the service, including account identifiers, tenant identifiers, mailbox-related metadata, policy data, template data, telemetry, and logs, as described in our Privacy Policy and applicable service documentation.

Where applicable, the customer remains the controller or business customer for organizational data, and Wesignit acts as a service provider or processor to the extent required by applicable law and contract.

Privacy Policy: https://www.wesignit.ca/privacy-policy

9. Security

Wesignit implements reasonable administrative, organizational, and technical safeguards designed to protect the confidentiality, integrity, and availability of the service. However, no system or method of transmission or storage is completely secure, and Wesignit cannot guarantee absolute security.

You remain responsible for the security of your Microsoft 365 tenant, your endpoints, your administrators, your email environment, and your internal access management practices.

10. Subscription, Fees, and Billing

Access to certain features may require a paid subscription, license, order form, enterprise agreement, trial, or other commercial arrangement with Wesignit. Pricing, billing terms, seat counts, contract periods, renewal terms, and feature entitlements, if applicable, are governed by the relevant commercial agreement or order form.

Unless otherwise agreed in writing, unpaid or expired subscriptions may result in reduced functionality, suspension, or termination of access to paid features.

11. Intellectual Property

Wesignit and its licensors retain all right, title, and interest in and to the service, including all software, code, designs, workflows, documentation, trade names, trademarks, logos, service marks, and related intellectual property rights.

Subject to these Terms and any applicable commercial agreement, Wesignit grants you a limited, non-exclusive, non-transferable, revocable right to access and use the service for your internal business purposes during the authorized subscription or access period.

12. Customer Content and Feedback

You retain ownership of your templates, branding assets, text, and other content you provide to the service. You grant Wesignit a limited right to host, process, display, transmit, and use such content solely as necessary to provide and support the service.

If you provide suggestions, ideas, enhancement requests, or feedback, Wesignit may use them without restriction or obligation, provided that doing so does not identify you or disclose your confidential information beyond what is permitted by law or contract.

13. Service Changes, Updates, and Preview Features

Wesignit may modify, improve, update, replace, or discontinue features of the service from time to time. We may also release beta, preview, pilot, or early-access features that are provided “as is” and may be changed or removed at any time.

Preview or beta features may be subject to additional limitations and may not be suitable for production or regulated use unless expressly stated otherwise in writing.

14. Suspension and Termination

Wesignit may suspend or terminate access to the service, in whole or in part, if:

• you materially breach these Terms;
• payment obligations are not met, where applicable;
• continued access creates a security, legal, operational, or abuse risk;
• required third-party platform access or Microsoft permissions are revoked, expire, or become unavailable;
• the service is discontinued or replaced.

You may stop using the service at any time. Tenant administrators may also remove the add-in, revoke permissions, or disable access within their Microsoft 365 environment.

15. Disclaimers

To the maximum extent permitted by law, the service is provided on an “as is” and “as available” basis. Wesignit disclaims all warranties, whether express, implied, statutory, or otherwise, including implied warranties of merchantability, fitness for a particular purpose, title, non-infringement, uninterrupted availability, and error-free operation.

Wesignit does not warrant that the service will be uninterrupted, secure, or compatible with every Microsoft client, device, host, tenant configuration, or custom environment.

16. Limitation of Liability

To the maximum extent permitted by law, Wesignit and its officers, directors, employees, affiliates, contractors, suppliers, and licensors will not be liable for any indirect, incidental, special, consequential, exemplary, or punitive damages, or for any loss of profits, revenue, business, goodwill, data, or use, arising out of or related to the service.

To the maximum extent permitted by law, Wesignit’s total aggregate liability arising out of or related to the service or these Terms will not exceed the amounts paid by the customer to Wesignit for the affected service during the twelve (12) months preceding the event giving rise to the claim, or one hundred Canadian dollars (CAD $100) if no fees were paid.

17. Indemnity

You agree to defend, indemnify, and hold harmless Wesignit and its affiliates, officers, employees, contractors, and licensors from and against claims, liabilities, damages, losses, costs, and expenses arising from or related to:

• your misuse of the service;
• your violation of these Terms or applicable law;
• your content, templates, branding assets, or instructions;
• your deployment or use of the service in violation of your organization’s obligations or third-party rights.

18. Governing Law

These Terms are governed by the laws of the Province of Quebec and the applicable federal laws of Canada, without regard to conflict of law principles.

Any dispute arising out of or relating to these Terms or the service shall be brought before the competent courts of the Province of Quebec, unless otherwise required by applicable law or agreed in writing by the parties.

19. Changes to These Terms

Wesignit may update these Terms from time to time. The most current version will be posted at this page with a revised effective date. Continued use of the service after updated Terms become effective constitutes acceptance of the revised Terms.

20. Contact

If you have questions about these Terms of Service, please contact:

Wesignit Inc.
Email: legal@wesignit.ca
Website: https://www.wesignit.ca